SEVA-CAI Exhibitor / Sponsor Contact

Cariese Hinckley
Events Coordinator / Graphic Designer
757-558-8128
[email protected]

Cariese is your first stop for all things related to exhibits and sponsorships. She can discuss exhibitor options, booth selection and assignment and sponsorship opportunities.

The exhibit hall is sure to sell out. Exhibit space is reserved upon receipt of payment and a signed application and contract on a first-come, first-served basis. All spaces are good, but the very best go first—so reserve your space today!  The Conference will accept booth requests, however, not all requests will be accommodated.

If you have any questions or need help finding a sponsorship level that fits your needs, please contact Cariese at 757-558-8128 or via e-mail at [email protected]


SEVA-CAI TERMS & CONDITIONS

Click Here for additional Official Regulations & Conditions of Contract

TERMS

No contract will be processed without its applicable deposit and/or full payment. Payment must accompany signed sponsorship and exhibitor contract. A $100 non-refundable deposit is due at time of application. Payments for CA Day 2018 must be received in full no later than January 15, 2018.   Sponsorships and exhibit space are reserved on a first come, first served basis only after receipt of signed form AND applicable deposits.

SEVA-CAI reserves the right to refuse any exhibitor and/or sponsorship application or to cancel any prepaid exhibitor and/or sponsorship it deems appropriate to avoid conflicts of interest. Sponsorship refunds or cancellations cannot be made after the contract is received as potential sponsors will be turned away as a result of your acceptance.

The Conference will accept booth requests, however, not all requests will be accommodated. Receipt of contract does not guarantee preferred booth location, if applicable. However, SEVA-CAI will do its best to honor your request. Booth numbers are not assigned or considered final until all exhibit space is sold and final map is published.


 

CANCELLATION

Cancellation of any portion of this application by the exhibition will be accepted only at the discretion of the Conference and then only based upon the following refund schedule.

Written Notice of Cancellation: All payments for exhibit booths only will be refunded if notification of cancellation is received in writing by January 15, 2018. No refunds will be made after January 15, 2018.

Failure to Occupy Space: Any assigned exhibit space not occupied by the close of the published installation period will be forfeited, and should space remain unoccupied at the opening of the exposition, the Conference may rent it or use it without obligation or refund.  No refund may be made for space that is unused during part of the exposition.


 

SUITCASING POLICY

SEVA-CAI has a no-tolerance policy regarding “suitcasing,” which describes the practice by non-exhibiting companies or individuals of soliciting sales or sales leads in the Virginia Beach Convention Center, on the tradeshow floor, in the aisles or lobbies and/or representing their services or soliciting conference participants for conflicting social activities and wearing company logo wear.

Non-exhibiting suppliers participating in the conference as attendees or speakers are prohibited from soliciting business on the tradeshow floor, in or after sessions, or in the Virginia Beach Convention Center.

It is considered bad form to conduct business outside of your booth. Talking to clients or prospects in or in front of someone else’s booth is also a violation of SEVA-CAI policy and will not be tolerated. All parts of the exhibit must remain in exhibitor’s assigned space. No exhibit will be allowed to infringe upon aisle space.

Prospective exhibitors who want to check out the show will be given a guest badge and escorted through the exhibit hall by a SEVA-CAI staff member or other assigned and approved SEVA-CAI volunteers.

Interpretation of what constitutes suitcasing is at the sole discretion of the chapter board of directors. Violators of these policies will be given a warning at the event. If the violation continues, violators of these policies will be ejected from the show and charged the exhibit booth rate ($1,600), which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future SEVA-CAI conference or other event. In addition, SEVA-CAI will have any illegal function cancelled at violator’s expense.

Subject to Change